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Refresh your outdated IT assets with these tips from BACSWhen it becomes necessary to refresh your IT assets, your IT department needs to be empowered to make decisions that positively impact the end users and the way they receive IT services. One of the biggest questions involved is how to get the best pricing possible for IT equipment. When looking to refresh your IT assets (whether that means upgrading or outright replacement), you’ll need to take the following strategies into account so that you can ensure your organization is making the right choices.

Buy Your IT Products in Bulk, Whenever Possible

When you decide that it is time to purchase IT assets for your business, you will want to buy all of these assets at once in order to get the best deal possible. When you work hand-in-hand with a sales representative, you can accurately pinpoint exactly what your business will need for the present as well as the future.

It may end up being prudent to purchase more of a particular asset than your organization currently needs, in order to prepare for future growth. By picking PCs up in bulk, you’ll ensure that your business is getting the best deal. It will also help you ensure that the manufacturer hasn’t discontinued a product lineup for something that you use every day, but now need to order more of.

Shy Away from Financing Deals

Your specific organization may structure IT asset deals in any way it believes best, but we hate seeing clients paying a monthly fee plus interest on assets that will only continue to depreciate.

IT assets do not appreciate in value, they only depreciate. When you are paying for IT assets on a payment plan, you aren’t getting the best bang for your buck. Turning a fixed expense into a monthly expense will not improve your bottom line, but will only end up causing liabilities, since it’s an interest-bearing debt.

It’s a best practice generally to just own the equipment outright. When negotiating with your sales representative, you could always try haggling them down on price based on the fact that you are looking to pay upfront with cash. In a business that often deals with payment plans drawn out over years, the enticement of an upfront payout could lead to discounts or better prices in the future.

Game Plan your IT Refresh Project

Looking to rapidly integrate new workstations into your environment? There are tools developed to help you do so without having to physically put disks into the tray and click install.

If you game plan your deployment using a tool that allows you to seamlessly deploy an operating system using Wake-On-LAN (WOL) technology, your enterprise can stage workstations rapidly and automatically with the touch of a button from a central management console. This type of technology is available in suites such as Microsoft System Center and Configuration Manager (SCCM).

Without suites such as SCCM, your IT staff may have to manually update each and every PC on the floor in a one by one fashion. Without automation, you’ll be wasting time and money on IT staff having physically move from one computer to the next. Choosing automation saves you money by keeping your IT department working smarter.

Communicate Business Needs with your Service Provider

How does working with a specific vendor help your business deliver on its core promises, both to its employees and to its clients or customers? Accurately communicating your focal points to your vendors helps them work with greater accuracy on providing you with products you actually need — and helps point out core vulnerabilities or weaknesses individual products may include.

If innovation is at the core of your business, make sure to evaluate as many different vendors as possible in order to get an idea of what is possible and what third parties are willing to sell you. Businesses are now thriving on cloud innovations and it is entirely possible that your business can find a SaaS application that can increase productivity and profitability.

Other IT solutions may exist primarily onsite. Regardless of the approach that your business takes, it is important to talk about your business and share insight with sales representatives regarding the processes that make your organization money.

At BACS, we don’t utilize the stale break-fix model of IT support. Instead, we work with managed IT, acting proactively to ensure you have the right IT assets to help your business succeed and grow. If you’re looking for a full-service IT support solution, we’re ready to take you call. You can reach us by phone at (650) 887-4601 or contact us online at any time.

Stop wasting money on lousy IT service. Buy an IT department!

Published on 2nd February 2016 by James Berger.