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As outsourced IT professionals, a lot of our work amounts to convincing clients to do things that are for their own benefit, even if they don’t fully understand the technical details and differences. In those cases, it’s helpful to have a good bottom-line reason to lead with first, so that we can open them up to the idea and let them enjoy the performance gains later.

That’s often the case for hosted exchange servers, which can make it easier for businesses to not only get faster, more reliable email systems, but also to share files and integrate mobile devices in real time. Of course, those benefits sound expensive, so instead of detailing all the reasons that you might want to make the switch, we typically begin with the bottom-line savings and let the conversation move on from there.

So, with that in mind, here are a few of the most important ways that your business can get big savings from transitioning to hosted exchange servers for email:

First, hosted exchange packages mean no new hardware costs. If you have local exchange servers in your office or facility, you probably spent a good chunk of money to get them… and would have to spend even more of it to replace them with a newer, faster model. But, by upgrading to hosted exchange service, you pass those costs off to your IT partner, so they can be spread between a number of different clients. That means you get the best, but you don’t pay more for it.

Then, you can take away maintenance and repair. In the same way, a maintenance issue with your local exchange server means a call to an outsourced IT team and billable hours, at the very least. Why not do away with those expenses altogether? With hosted exchange, all maintenance, repairs, and even security backups are handled in our facility by a team of trained technicians, so you don’t have to worry about the time, hassle, or expenses.

And finally, you remove downtime and add in more capabilities and profit opportunities. On top of saving that money, you could experience far less downtime and enable your team to use more mobile technology, as well as share files in real time. That means your business can do more, and do it more efficiently, which increases your profit potential at the same time that you’re lowering expenses. That’s a combination that’s good for just about any type of company or organization.

If these sound like areas where you’d like to save money for your business, then now is the perfect time to talk with a member of the Bay Area Computers team about hosted exchange servers. After you see how much money you could save in your budget, you might even start to get excited about what your team can accomplish with the right email system working for your business!

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